What Parents and Athletes Need to Know About Recruiting Letters


The following recruiting insight is provided by Nestor Ciprian: The Rox Volleyball National Sales Manager and father of a nationally recruited volleyball athlete.

It is essential for parents to participate in their child’s collegiate recruiting process. My daughter wanted to play volleyball in college, so I worked with her to gather information to help her make an informed decision. As I educated myself on the do’s and don’ts of recruiting, I realized how important it was to communicate with the school’s staff. Having a well-crafted letter was just as imperative as making sure my daughter knew her potential as a player. If you believe you can play in college, a good letter will help you stand out.

Volleyball coaches get a lot of emails. Saying the correct things might be the difference in getting you noticed.

Start with the following:

  • Identify the school(s) you want to attend and get the coach’s email.
  • The subject line should be your name and the year you want to enter school:

“Jenna Doe, Class of 2018, Volleyball Recruit”

  • Body of email in the following order:
    1. Introduce yourself.
    2. Why do you want to attend the school?
    3. Let coaches know dates and tournaments you will be attending with your club or high school team.
    4. Request a visit.
    5. It helps to have a volleyball resume and video of yourself playing in matches attached to the email.
    6. Lastly, before the signature of the email state how grateful you are for their consideration. For my daughter, this particular quote at the end of an email has worked well:

“Coach, I am extremely flattered to be considered a prospect/recruit for  the class of 2018.”

A simple line like the one above makes the coach curious about you. When my daughter used this statement, many coaches commented that it made them feel she was a well-rounded individual.

Here is a sample letter to the University of Miami:

Hello Coach Gandara,

My name is Mila Ciprian, Class of 2018. I have identified The University of Miami as a place I would like to study and win a national championship playing volleyball. I am an outside hitter on the Rox Volleyball club team. 

I am highly interested in attending school here, and would like to speak with you about the volleyball program. I looked through the website and am impressed with the history and academic pedigree of the University of Miami. Your medical program is one of the best in the country and I plan to be a part of it.

This season my team and I will play in four qualifiers. I will be attending the Kansas City JVA World Challenge April 22-24 and AAU in June.

Is there a time that works for my family and I to visit the University and meet with you in the next month? I will be at Big South NQ this upcoming weekend of April 3-5. After, I’ll be training for a week before USAV HP Tryouts and Disney Qualifier on April 16-19.

Lastly, I have attached my volleyball resume for your consideration. If you have any questions, please let my recruiting coordinator know at Coach@VolleyballClub.com.

Coach Gandara, I would be extremely flattered to be considered a prospect/recruit for the class of 2018.

Go ‘Canes

What the student-athlete brings off the court as an individual is just as important as what she/he brings on the court.

It is extremely important to follow up after every tournament you play. As per the NCAA rules, the coach can’t contact you until July 1st of your junior year. Include your high school or club coach’s email that they may reply to you through. There are different rules depending on the division (D1, D2, D3, or JUCO)  you are targeting and a recruiting calendar to ensure competitive equity.

Good luck in your recruiting journey.

– Nestor Ciprian